AI workflows tuned to the dental hygiene cadence.
Same-day reply to every new-patient inquiry while the front desk is on the phone with an insurance carrier — plus six-month hygiene rebook and perio-recall touches written in the owner-DDS's voice and reviewed before send. One named dentist on each touch. One named front-desk lead on the queue. One number pinned at Map and read at the end.
Audit and Implementation · Consulting pricing stays off the public site by design — those are scoped after a paid discovery conversation.
Vertical-aware intro
Independent dental practices do not run on the wellness cadence. A new-patient inquiry that lands when the front desk is verifying insurance does not wait until the next opening — it goes to the owner-DDS and the hygiene consult has to be on the books before the caller hangs up. A six-month hygiene rebook, a perio-recall touch at week twelve, and an insurance-led front desk that loses a crown patient to a missed benefits update — those are the cadence most solo dental offices stop at “send a reminder and hope.” The workflows below are tuned to that cadence — same-day reply to every new-patient inquiry, six-month hygiene rebook and perio-recall follow-through, and an owner-DDS-reviewed inactive-patient reactivation number the practice already watches.
Example system — In a dental practice
One worked system, tuned to the hygiene rebook cadence.
Map built this one in two weeks with the named owner-DDS + our practitioner. Ship rehearsed the prompts with the named front-desk lead on her first real busy week. Owner runs it reads against the six-month hygiene rebook rate the practice already watches on its monthly review.
The scenario below covers the hygiene rebook and perio-recall touchpoints whose cadence most solo dental offices stop at “send a reminder and hope.”
Scenario · AI-driven hygiene recall that fills hygiene chairs
Owner-DDS-reviewed hygiene rebook drafts at month five and perio recall at week twelve.
Map
01
One owner-DDS + one front-desk lead, named on day one.
Four sessions over two weeks with the owner-DDS + our practitioner named on both sides. The off-cycle hygiene rebook text — the one the practice sends at the five-month mark — reads auto-generated and half the patients who finished a prophy never come back. The number pinned: hygiene rebook rate at six months, already on the owner-DDS’s monthly review.
Ship
02
Three weeks of writes and reviews in the front-desk stack.
AI drafts the hygiene rebook and perio-recall messages in the owner-DDS’s voice — the same voice the patient remembers from the cleaning visit. Every draft lands in the named front-desk lead’s queue with the last visit attached. She opens each one, edits where it’s wrong, and sends from the practice’s number. The runbook lives in her wiki, not a vendor portal.
Run
03
Eight weeks in, owned by the practice.
Owner-DDS owns every Friday review. The AI never delivers a message without a name attached to it. Six-month hygiene rebook moves up; the front-desk lead keeps owning the queue. The role of the AI is to draft; the role of the human is to read and send.
This is a worked illustration, not an engagement quote. The price for your workflow is scoped after Map — never on a marketing page.
What this page is not
An explicit non-list — for dental practice owners.
- No hosted AI receptionist scoped before a paid discovery conversation — the Workflow Audit and Implementation · Consulting are scoped only after Map.
- No subscription platform with monthly logins or per-message billing stacked on top of the kit.
- No PMS/EHR-grade clinical integration — the AI sits next to the chart, not inside it.
- No new marketing channel — the workflows below use the new-patient inquiries, hygiene visits, and perio-recall follow-ups the practice already has.
- No generic after-hours coverage that routes every caller to voicemail — the routing tree is tuned to the solo owner-DDS’s lane.
If you want any of the above, the add-on engagement bands below are the right next step — Workflow Audit and Implementation · Consulting are scoped after a paid discovery conversation, not a project on your books and not a retainer you cannot close.
Dental cadence reminders
What stays the same in any dental workflow.
- The AI never delivers a message without a named owner-DDS or front-desk lead attached to it.
- Hygiene-rebook and perio-recall specificity over generic wellness copy — prophy, SRP, four-month perio, six-month recall, named on the card.
- Insurance-led front desk — every benefits update and rebook lands in the owner-DDS + front-desk queue, never a single shared inbox.
- Rebook windows measured in months, not years — five-month hygiene nudge / six-month recall / twelve-week perio.
Three next steps · one product family
Pick the next step that fits the dental gap you just walked through.
No pricing on Audit or Implementation · Consulting — those are scoped after a paid discovery conversation. The third exit is the shortest one: a 90-second demo with no auto-reply loop.
Self-install · ship this week
AI Workflow Starter Kit — $97 one-time
Twenty-two prompts across ten categories, master guides inlined in the delivery email. Pick the hygiene-rebook or the perio-recall workflow first; ship it before the next five-month hygiene lapse hits the schedule.
Single payment — no subscription, no per-message or per-call fee stacked on top of the kit.
Discovery-call first
Workflow Audit
A mid-engagement option between the $97 self-serve starter and a full done-with-you install — a weekly cadence with prompt reviews, vendor selection, front-desk training, and a monthly outcomes review against the six-month hygiene rebook or perio-recall show-up rate the practice already watches.
After one paid discovery conversation — distinct from the demo and from buying the starter kit.
See it run first
Free 90-second AI Demo
A guided pre-assessment, not an open chatbot. Tell the front desk where the hygiene rebook or perio-recall touches drop today and the agent sizes the dental gap, names the workflow, and hands off to the path that fits it. Andrew reviews every transcript before any reply goes out.
No auto-reply, no upsell email loop. A real reply in writing within one business day.
Same-day reply · six-month hygiene rebook · one named owner-DDS
Start at Map.
If none of the three above fit, start at Map — one paid discovery conversation with the named owner-DDS and the front-desk lead and we come back with a written scope against the six-month hygiene rebook rate the practice already watches.
Book the discovery callAfter the discovery conversation, you get a written scope — the workflow, the phase plan, the deliverables, and the price. You can close the loop whether or not you sign on, and you can take the dental short-list forward without us.