AI workflows tuned to the after-hours trial-pass cadence.
Same-evening reply to every trial-pass inquiry while the front desk is on the studio floor between sessions — plus day-3 and day-7 trial-pass nudges written in the named studio owner's voice and reviewed before send. One named studio owner on each touch. One named front-desk lead on the queue. One number pinned at Map and read at the end.
Audit and Implementation · Consulting pricing stays off the public site by design — those are scoped after a paid discovery conversation.
Vertical-aware intro
Independent gyms and studios do not run on the wellness cadence. A trial-pass inquiry that lands at 9:47 PM — when the prospect has finally sat down to think about the gym they have been almost-joining for two weeks — does not wait until the morning slot when the front desk is on the studio floor between sessions. By 7 AM that prospect has already booked the competitor who answered. A day-3 nudge and a day-7 trial-pass nudge is a retention window measured in days, not months, and the message has to read like the named studio owner who runs the front-of-house. The workflows below are tuned to that cadence — after-hours trial-pass reply, day-3 and day-7 trial-pass nudges in the named studio owner’s voice, and a reviewed second-visit rate from the trial pass already on the weekly review.
Example system — In an independent gym or studio
One worked system, tuned to the trial-pass cadence.
Map built this one in two weeks with the named studio owner + our practitioner. Ship rehearsed the prompts with the named front-desk lead on her first real busy week. Owner runs it reads against the second-visit rate from the trial pass the studio already watches on its weekly review — the gap most gyms and studios stop at “send a text and hope.”
The scenario below covers the trial-pass reply and day-3 / day-7 retention touches whose cadence most studios stop at “the trial pass expired and we moved on.”
Scenario · After-hours trial-pass reply and day-3 / day-7 retention
Studio-owner-reviewed trial-pass reply and day-3 / day-7 nudges.
Map
01
One named studio owner + one front-desk lead, on day one.
Four sessions over two weeks with the named studio owner + our practitioner named on both sides. The after-hours trial-pass reply — the one the studio sends at 6 AM the next morning — reads auto-generated and the prospect has already booked the competitor. The day-3 and day-7 nudges the studio sends to a trial-pass holder never make it past week one. The number pinned: second-visit rate from the trial pass, already on the named studio owner’s weekly review.
Ship
02
Three weeks of writes and reviews in the front-desk stack.
AI drafts the after-hours trial-pass reply and the day-3 and day-7 trial-pass nudges in the named studio owner’s voice — the same voice the prospect remembered from the intro walkthrough. Every draft lands in the named front-desk lead’s queue with the trial-pass source attached. She opens each one, edits where it’s wrong, and sends from the studio’s number. The runbook lives in her wiki, not a vendor portal.
Run
03
Eight weeks in, owned by the studio.
The named studio owner owns every Friday review. The AI never delivers a message without a name attached to it. Second-visit rate from the trial pass moves up; the named front-desk lead keeps owning the queue. The role of the AI is to draft; the role of the human is to read and send.
This is a worked illustration, not an engagement quote. The price for your workflow is scoped after Map — never on a marketing page.
What this page is not
An explicit non-list — for gym and studio owners.
- No hosted AI receptionist scoped before a paid discovery conversation — the Workflow Audit and Implementation · Consulting are scoped only after Map.
- No subscription platform with monthly logins or per-message billing stacked on top of the kit.
- No gym-management-data integration — the AI sits next to the trial-pass list, not inside it.
- No new marketing channel — the workflows below use the trial-pass inquiries, intro walk-throughs, and day-3 and day-7 retention the studio already has.
- No autonomous AI handling intro booking without a review — every send carries a named studio owner or front-desk lead on it.
If you want any of the above, the add-on engagement bands below are the right next step — Workflow Audit and Implementation · Consulting are scoped after a paid discovery conversation, not a project on your books and not a retainer you cannot close.
Gym and studio cadence reminders
What stays the same in any gym or studio workflow.
- The AI never delivers a message without a named studio owner or front-desk lead attached to it.
- Trial-pass specificity over generic class-copy — 7-day, 14-day, 30-day milestone names on the card, not “fitness journey”.
- Instructor-staffed routing — every inquiry lands with the named front-desk lead, never a single shared inbox.
- Retention windows measured in days, not months — day 3 / day 7 / week 4 / month 1.
Three next steps · one product family
Pick the next step that fits the gym-or-studio gap you just walked through.
No pricing on Audit or Implementation · Consulting — those are scoped after a paid discovery conversation. The third exit is the shortest one: a 90-second demo with no auto-reply loop.
Self-install · ship this week
AI Workflow Starter Kit — $97 one-time
Nineteen templates across four bonus modules, master guides inlined in the delivery email. Pick the trial-pass reply or the day-3 and day-7 retention nudge first; ship it before the next 9:47 PM inquiry walks to the competitor.
Single payment — no subscription, no per-message or per-call fee stacked on top of the kit.
Discovery-call first
Workflow Audit
A mid-engagement option between the $97 self-serve starter and a full done-with-you install — a weekly cadence with prompt reviews, vendor selection, front-desk training, and a monthly outcomes review against the after-hours trial-pass reply rate or the second-visit rate from the trial pass the studio already watches.
After one paid discovery conversation — distinct from the demo and from buying the starter kit.
See it run first
Free 90-second AI Demo
A guided pre-assessment, not an open chatbot. Tell the front desk where the after-hours trial-pass replies or day-3 and day-7 retention drops today and the agent sizes the gym-or-studio gap, names the workflow, and hands off to the path that fits it. Andrew reviews every transcript before any reply goes out.
No auto-reply, no upsell email loop. A real reply in writing within one business day.
After-hours trial-pass reply · day-7 second visit · one named studio owner
Start at Map.
If none of the three above fit, start at Map — one paid discovery conversation with the named studio owner and the front-desk lead and we come back with a written scope against the second-visit rate from the trial pass the studio already watches.
Book the discovery callAfter the discovery conversation, you get a written scope — the workflow, the phase plan, the deliverables, and the price. You can close the loop whether or not you sign on, and you can take the gym-or-studio short-list forward without us.